What’s New

• A wrong password now tells you so. The sign-in page and the invitation page used to reload with no message. Now they stay put and say the email or password is wrong.
• “Logout All Devices” signs your other devices out right away. Find it in Settings. Your other browsers are signed out within a second, and the button no longer shows an error when it worked.
• The password reset page is clearer. It says you will get a link or a code, and the button now reads Send Reset Instructions.
• Student imports up to 10 MB now work. CSV and Excel files over 1 MB used to fail, even though the import page allowed 10 MB.
• A lesson can no longer be charged a cancellation fee twice. If a parent and the studio cancel the same lesson at the same moment, the first change counts and the second person is asked to refresh and try again.

• The password-reset email has a link. Tap it to go straight to choosing a new password. The six-digit code still works too. Use either one; once you do, the other stops working.
• After a reset, you land on the sign-in page with your email filled in, so your password manager can save the new password.
• “Sign In” is always at the top of the home page and the About page, on phones too.
• Phone numbers are saved the same way however you type them, so (201) 555-1234 and 201-555-1234 are the same number everywhere.

• “Forgot password” by text works however you type your number. Before, it only found your account if you typed your phone number exactly as it was saved, with the same spaces and dashes. Now 201-555-1234, (201) 555-1234 and 2015551234 all work.

• Help is in your account menu. Click your initials or picture at the top right, then choose Help to open QuickStudio’s help guides, signed in with your own account.
• Signing out of the help guides signs you out of QuickStudio too. On a shared computer, one Sign Out now ends both, and the page tells you which ones it ended.
• The sign-in page says why you were signed out. After too many incorrect Private pages PIN entries, you now see that reason instead of a plain sign-in page.

• Settings works again. For about a day, the Settings page opened but its tabs and buttons did nothing. It is fixed.

• Analytics shows money you actually received. Total Revenue and the revenue chart now count what families have paid, after refunds, not the full amount of every invoice. The change is compared with the same number of days just before your date range. Each teacher’s figure is labelled Billed, and cards that ignore the date range say so.
• Group plans: edit the fee, and see why a student wasn’t billed. Editing a group plan now saves your changes, including a flat-fee plan’s total fee, and a flat-fee plan always needs a fee above zero. A new fee applies to students not yet invoiced. Generate Invoices names each student it skipped and why, such as no payer on record or already invoiced.
• Enroll students while a group plan is open. You can enroll an invited student without closing enrollment first, up to the plan’s Max Students. The invite button now reads “Add as invited”: it adds students to the list and does not notify families.
• Clearer PINs. Each PIN has one name and says what it protects: a Child’s PIN switches between brothers’ and sisters’ profiles, your Parental PIN brings a device back from a child’s profile, and the Private pages PIN is asked before Analytics, Invoices or Messages open. Saving your studio’s PIN Rules without changes no longer alters them.

• Families hear about lesson changes by email. When a lesson is cancelled, moved or corrected, or you answer a family’s request, each family member is emailed, even if they never open the app.
• Flat-fee group plans bill once per student. On a group plan priced as a Flat Fee, Generate Invoices bills each enrolled student the plan’s fee once, and pressing Generate again never bills them twice. The invoices match the revenue on the plan’s Budget tab. New group plans are priced Per Student or Flat Fee.
• Late-move fees count from the lesson being given up. When a family asks to move a lesson, the notice is measured against the original lesson time, not the new one. A move asked inside your notice period adds a late fee, each move is judged on its own, and a move asked in time is free. Fees on earlier moves stay as they are.
• Location hours apply to every lesson. Adding a single lesson, changing a lesson’s date or time, and approving a family’s reschedule request now keep to the location’s open hours and Closed days, just like weekly schedules. Editing only a lesson’s notes is never blocked.
• See who a group message will reach. Before you send a group message, the compose window says how many people it will go to and lets you see their names. A teacher’s “Families of my students” and “My students” messages reach the students with an active plan with that teacher, and their families.
• Tighter privacy inside your studio. Only owners can add or remove a student’s guardians and payers or change emergency contacts. Families’ lesson, invoice and My Children pages show the teacher and other adults by name and relationship only, and a lesson that has already started can no longer be changed from a family’s account.

• Closed means closed. A day marked Closed in a location’s hours, a studio closure, or a teacher’s day off now refuses new lessons, including a lesson added by hand. A location with no hours set is still open every day.
• Teacher cancels show no fee. When you mark a lesson Cancelled by Teacher, the preview now says “Cancelled by the studio — no fee,” which is what the family is charged.
• Delete a moved lesson. A lesson moved to a new time can now be deleted like any other upcoming lesson. Completed and no-show lessons stay in the history.
• No error for a new parent. A parent whose account isn’t linked to a student yet now sees an empty Students page instead of an error.
• Tighter privacy inside your studio. Only owners can send or delete a draft invoice. We also tightened who can see and change conversations and messages, and what families see in a lesson’s Audit Log.

• Updated Terms and Privacy Policy. They now explain which records belong to your own QuickStudio account and which belong to your studio. An account with no sign-in and no active place at any studio for 2 years is deleted, after we email a warning. If you already use QuickStudio, the changes apply from November 14.
• Check In is back on the schedule. On lesson day, owners and teachers can check a student in from the schedule again, without opening the lesson.
• Moved lessons stay on the dashboard. A lesson moved to a new time, or waiting on a reschedule or cancel request, now stays under Upcoming Lessons for families.
• The payment method you record is kept. Record a payment as cash, check, bank transfer or card, and that method now shows on the invoice and in the Payments tab.
• Invoices stay private until sent. Only owners can create invoices, and parents and payers see an invoice only after the studio sends it.

• Families see what they owe. The Invoices page could open empty for a parent with an unpaid invoice. It now lists every invoice that is sent, overdue or partly paid.
• Record a cancellation ahead of time. When a family calls before the lesson, owners and teachers can now use Update Status to mark it cancelled by the teacher, guardian or student. Fees follow your studio’s rules, and the lesson stays in the history.
• Cancel requests say so. If your studio approves family cancellations, a parent who asks to cancel now sees “Request submitted — awaiting approval.”
• Your fee settings, exactly as set. Your Cancellation Deadline now applies to every plan. A 0% late-cancellation or no-show fee now means no fee, and a 0-hour deadline means no late fee right up to the start. Leaving a box blank keeps your saved number.
• Tighter privacy inside your studio. We closed several gaps in who can see and send what, including messages and family dashboards.

• The menu reaches Settings on a phone. The side menu now fits the part of the screen you can see, so its last items no longer hide under your browser’s toolbar, and scrolling the menu no longer moves the page behind it.
• Clearer parental PIN setting. Settings now says exactly where your parental PIN works: on “Back to parent”, on a device that is in your child’s profile.

• Clearer “Back to parent” screen. It names whose PIN to enter, shows right away when a PIN is wrong and how many tries are left, and keeps your email on screen so a typo is easy to spot.
• Error messages show again. On the invitation page and when switching between your children’s profiles, a problem now shows its message instead of nothing happening.
• Clearer parental PIN setting. Settings now explains that your parental PIN takes a shared device back to your own account, so keep it private from your children.
• “Back to parent” takes you straight back to your account. Enter your parental PIN, or your email and password, and you land on your own dashboard. There’s no need to sign in again.

• Getting back from your child’s profile is clearer. Before switching to a child, QuickStudio asks you to set your own parental PIN, so you always have a way back. The button is now called “Back to parent” and tells you exactly what to enter.

• See which version you’re on. Settings › About now shows your QuickStudio version and links straight to this page.

• A shorter staff menu. Messages is now the one place for studio messages, so the separate Conversations item is gone from the menu.
• Families manage their children in one place. My Children now holds each child’s PIN, avatar and “Switch to” button, and the dashboard shows a short shortcut to it instead of a second list.

• No more lost typing. If you close a form you’ve started filling in, QuickStudio asks before throwing your changes away.
• The Payers page shows everyone who pays. Parents who pay for their own child’s lessons now appear there alongside other payers.
• Last week’s lessons are easy to find. They show on the Schedule’s month view. Below the calendar, the Upcoming Events list has a Show menu: pick Recent (Last 14 Days) to see lessons you’ve just taught.
• Clearer message for a look-alike email. Adding someone whose email is a variation of an existing one (like name+kids@gmail.com) now explains the conflict instead of creating an account that can’t be activated.
• Easier on a phone, and in dark mode. Lists stack into readable cards on small screens, the Schedule’s month view fits without sideways scrolling, empty pages suggest a next step, and sign-in pages follow dark mode.
• A student’s history is protected. A student with lessons, attendance, invoices or recitals on record can no longer be deleted. The Delete button now appears only for a student added by mistake.

• See who hasn’t joined yet. Families who haven’t activated their account show as Invited on the Guardians and Payers pages, with a button to send the invitation again.
• Parents can open their child’s details. Opening a child from My Children works again for parents.

• Invoices show your studio. Every invoice now carries your studio’s name, and your address, phone, email and website once you add them in Settings → Studio Contact Details.
• Combined invoice lines are tracked per lesson. Lessons billed together on one invoice line are recognised as billed, so moving one of them doesn’t put it on a second invoice.
• Safer family accounts. Families you add now receive an invitation to set their own password, and only the account holder can change their sign-in email.

• Message shortcuts open the message form. The “send a message” Quick Action now opens a new message straight away for teachers, families and students, not just the Messages page.
• Easier dragging in Week view. Drop a lesson anywhere on a day, including its date at the top. A lesson that’s already happened now tells you it can’t be moved, instead of just not moving.
• Dark mode is easier to read. Fee and attendance boxes, and the sign-in and payment pages, now show readable text in dark mode.
• Late arrivals are billed. If your studio bills after the month, lessons marked “late arrival” are now included on the invoice like any other lesson you taught.

• Invoices ask for the billing period up front. Creating an invoice now requires both billing-period dates, and tells you right away if one is missing or the end comes before the start — instead of an unhelpful error after you press Save.

• Quick Actions gets right to the point. Choosing Add Student, Create Plan, Schedule Lesson, or Create Invoice from your dashboard’s Quick Actions now opens that form immediately, instead of just taking you to the page. The button is now a compact “+” at every screen size.
• Rescheduling now respects your studio’s calendar. Rescheduling a lesson, or approving a guardian’s reschedule request, will no longer land it on a day your studio is closed or a teacher has marked unavailable — you’ll see a clear message instead. And closing a day now also cancels any lesson that had already been moved onto it.
• A moved lesson isn’t stuck. A lesson that has already been rescheduled once can now be rescheduled again, checked in, marked completed or no-show, or cancelled — just like any other upcoming lesson. If you bill in advance, moved lessons are now included on the upcoming invoice too, and moving a lesson into a month that’s already invoiced adds it to that draft invoice — or tells you if the invoice has already been sent.
• Teacher completion rates on Analytics are accurate again. A teacher with more than one active plan could show a completion rate over 100%; each lesson now counts once.
• Clearer attendance alerts. An “attendance not recorded” alert now names the student and the lesson’s date, says how late it is in plain words, and only covers lessons from the last two days — so old lessons no longer set off alerts.
• Week view stays put. Clicking an empty spot on the Schedule’s Week view no longer jumps you back to Month view.
• Upcoming lessons are readable on your phone. The Schedule page’s upcoming-lessons list now shows the date, time, student, teacher, and status clearly on a small screen, instead of a clipped row of buttons.
• New students are registered on your studio’s date. A student added, approved from an intake form, or imported in the evening could be given the next day’s registration date. New registrations now use your studio’s own calendar day.

• Better on your phone. Quick Actions stays at the top of your dashboard, and the Students list shows as easy cards on a small screen.
• A cleaner PIN prompt. Protected pages stay hidden until you enter your PIN.
• Clearer PIN settings. The form now says exactly which box wants your sign-in password.
• Security and internal tooling updates.

• Settings fits your phone. On a small screen the Settings tabs become a dropdown instead of stretching the page.
• “View Plan” opens that plan. From a student or a message, you now land on the plan itself.
• Reading messages stays on the page. Opening a message no longer takes you to the billing page.
• A friendlier admin tab PIN. Use 1 to 7 letters or digits.
• Internal tooling updates.

• Free plans stay free. Creating a lesson plan at no cost, or copying a free group plan, now keeps it at $0.
• More reliable backups. Restoring a backup now keeps some plan prices, inactive schedules and invoice details that it used to lose.
• Security and internal tooling updates.

• Internal tooling updates. Groundwork for upcoming features. Nothing about how QuickStudio behaves changes.

• Security and internal tooling updates. Routine maintenance. Nothing about how QuickStudio behaves changes.

• Cancelling a fee or credit now corrects the invoice. Cancelling a billing adjustment you had already applied used to leave the charge on the invoice. It now posts a matching reversal, so the total is right again and both entries stay visible. An invoice that is already paid or refunded says so instead of changing quietly.
• Every invoice keeps a short history. Fees, credits, payments and refunds are recorded as they happen, so you can see what changed an invoice and when.
• Faster lists on busy studios. Some database indexes were never actually created, because the errors that said so were being discarded. They are created now, and a failed one can no longer pass unnoticed.
• General security fixes and improvements. This release also carries a set of internal security and robustness fixes.

• A notification bell on every page. Studio notices now appear in one place, with a count of what you haven’t read. Open it to read them, mark them read, or clear them — from any page, in any role.
• Automatic notices follow your email preference. Attendance alerts, teacher reminders and invoice notices went only to the in-app list, even for people who had chosen email. They are now emailed to anyone whose preference is email.
• Group messages and feedback to your studio arrive. A message sent to all teachers, all guardians, all students or the whole studio — and feedback sent to your studio — said it was sent but reached nobody. Each recipient now receives their copy.
• Group plans: a price of $0 means free, and you choose who joins. A group plan created at $0 was quietly charged at $30; it is now free. Invitations go out only once the plan is open, so a plan you are still drafting stays private, and a manager can re-enroll a student who declined or withdrew — after confirming the price that will apply.
• A payment can’t be recorded twice by accident. A double-click, or a retry after a dropped connection, could record the same payment or refund twice. A repeat of the same submission is now recognised and recorded once.
• General security fixes and improvements. This release also carries a set of internal security and robustness fixes across the app.

• Dates show the right day. In the United States, dates across QuickStudio could appear one day early: a Monday lesson listed as Sunday in the schedule list, and the same on invoice and due dates. Every date now shows the actual day. Lesson times were always correct.
• Messages and invoices state your studio’s time. Reschedule and cancellation notices, the lesson times printed on invoices, teacher reminders and attendance alerts now show the time in your studio’s time zone. Before, a 4:00 PM lesson could read as 8:00 PM. The lessons themselves were always at the right time.
• Deleting a draft invoice no longer blocks new invoices. After you deleted a draft that wasn’t your most recent one, QuickStudio could refuse to create any further invoice. New invoices now take the next free number, so you can invoice as usual, with nothing to fix.

• Your dashboard shows your studio’s name and gets you where you’re going faster. The top bar stays in view as you scroll on a laptop, each row on the dashboard opens that student, lesson, invoice or message directly, and Quick Actions (add a student, create a plan, schedule a lesson, create an invoice) sit right next to the page title.
• Money figures moved from the dashboard to Analytics. Revenue, outstanding balance and invoice counts no longer appear on the manager dashboard, so they aren’t on screen every time you open QuickStudio. You’ll find them all on the Analytics page.
• An optional PIN for Analytics, Invoices and Conversations. Managers can set a short PIN so a glance from someone nearby doesn’t show your revenue or messages. Enter it once and those pages stay open for 30 minutes on all your devices; two wrong tries sign you out, and you sign back in with your password. Studios can also choose the rules for each kind of PIN, such as how long a child’s profile PIN must be.
• A payer who still owes money can’t be deactivated by mistake. If a family’s payer has unpaid invoices or lessons coming up, QuickStudio tells you how many of each so you can settle them first.
• Demo studios are clearly labelled. Every page in a sample studio now says so at the top, and its messaging settings can’t be changed, so nobody mistakes sample data for a real studio.

• The communication audit log now says why a message was emailed instead of texted. When a text message can’t go out, for example because the recipient hasn’t agreed to receive texts or the studio’s monthly text allowance is used up, QuickStudio emails the message instead so it still arrives. The audit log’s export now includes a “Fallback Reason” column naming why, so you can tell at a glance. Who gets your messages, and how, has not changed.

• Teachers get one notice about a lesson that couldn’t be scheduled, not one every few minutes. When automatic scheduling couldn’t book a lesson (the room was taken, or the studio was closed), the teacher was told, then told again every few minutes until the clash was fixed. Now each affected lesson is reported once.

• Families are told again when a lesson is rescheduled or cancelled. When a teacher or manager moved or cancelled a lesson, the change saved, but the family’s in-app notification never arrived. The same happened to the note families get when a teacher sets expectations for a lesson. Those notifications now reach families again.

• Group invoices are now reviewed before families hear about them. Generating invoices for a group class used to notify each family straight away, while the invoice was still a draft. Now your managers are told a draft is ready, and families hear only when a manager sends it — the same way individual lesson invoices already work.

• Restoring a backup no longer creates every emergency contact twice. If a student had one emergency contact, restoring a backup gave them two identical ones — every contact, every time. Restores now bring back exactly what you saved.
• If you already have duplicates from an earlier restore, they stay until we remove them. This fix stops new ones being created; it does not tidy up the old ones. Get in touch if you are seeing duplicated contacts and we will clear them for you.

• Studio backups now include your group classes. Group plans, their schedules, sessions and enrolments are all part of a backup, and restoring one brings them back. Previously a restore quietly returned a studio without its group programme.
• Restoring a backup no longer re-bills a period you have already invoiced. A restore now keeps the references invoicing uses to recognise work it has already billed.
• An import that loses data now says so. It previously reported success as long as nothing crashed, which meant a partial import looked like a clean one.
• Exporting a backup now asks which studio you mean — and exports only that one. On an installation hosting more than one studio, an export previously included them all. There is no indication this was ever run on live data.
• Phone numbers now need an area code. A number missing one was accepted and then silently ignored by text-message features, so a family could appear reachable and never be reached. Existing numbers that fall short are flagged where they are shown, and a record cannot be saved until its number is corrected.
• The parent enrolment form has been hardened, and names typed by families are always displayed as text — never interpreted as anything else.
• QuickStudio is now labelled Beta throughout, and the Privacy Policy and Terms say plainly where we stand on children’s privacy: we intend to bring our practices into COPPA compliance as the features involving children’s information mature, and we do not claim that compliance today. The Terms also show a policy version rather than a stale effective date.

• A student’s birthdate can now be left blank. Some families prefer not to share it, and that’s fine. When a birthdate is unknown, QuickStudio errs on the side of caution and treats the student as a minor for text-messaging rules — a protective default, never a guess.
• Group-class invoicing is now safe to repeat. Generating invoices for a group class a second time no longer creates duplicates — each family is billed once per period, no matter how many times the button is pressed.

• One invoice per family. A household with two children — or one child on two plans — used to receive separate invoices for the same period. Now the family gets a single invoice, with lessons grouped by student so it’s still easy to read. An invoice that has already been sent is never changed — new charges always start a new one.
• Both parents can see the invoices. A guardian who isn’t the one paying can now view their children’s invoices too, instead of only the payer having visibility.
• Money figures no longer guess. If QuickStudio can’t verify a total — amount due, amount paid, a refund — it now shows an error instead of a plausible-looking $0. A wrong number is worse than a missing one.

• Group classes now check for double-bookings — the room, the teacher, and every enrolled student, against both private lessons and other group classes. Previously a group class could be placed on top of an existing lesson with no warning.
• Group class times follow your studio’s timezone. An 8:00 PM class is at 8:00 PM — recurring classes and one-off events both.
• The plan page now tells the whole story: the recurring schedule in plain terms, the next upcoming lesson, and where the plan sits in the billing period (“lesson 2 of 4”). That figure is computed by the same code that produces invoices, so it always matches what’s billed.
• Student ages are now birthday-aware. Students with a birthday later in the year were shown a year older than they are.
• A sweep of safety-check fixes, all sharing one principle: a check that can’t run is treated as a refusal, not an all-clear. Double-booking checks when editing a lesson, duplicate-invoice protection in overnight billing, and several other guards now refuse the action when they can’t verify it’s safe.
• Reporting is now strictly scoped to your own studio. Two analytics views could include figures from outside the studio you were signed in to. This was corrected the day it was identified. We have no evidence that any studio’s information was seen by another, and the separation between studios is now covered by tests that fail if that scoping is ever removed.

• “Tuesdays at 4pm” now means Tuesdays at 4pm. A schedule’s day and time are a wall-clock rule in your studio’s own timezone, stable across daylight-saving changes. Evening lessons no longer risked appearing on the wrong day.
• Double-booking protection strengthened. Creating a schedule now reliably refuses when the teacher or a student already has a lesson at that time — and if the check itself can’t run, the booking waits rather than proceeding unverified.

• Advance billing. Bill the upcoming month (or week, or quarter) before it happens. Invoices generate up to 14 days ahead and are dated the first of the period, so “due on the 1st” works the way studios expect. Billing after the period remains the default — nothing changes unless you choose it.
• Every lesson lands on exactly one invoice. Switching billing timing can’t drop or double a period, and a lesson that’s already been invoiced can’t be quietly moved — a makeup or an adjustment is the deliberate remedy.
• Rooms are now optional. Home studios and traveling teachers can schedule without inventing a room. With a room set, conflict checking works exactly as before.
• Editing a schedule updates the calendar. Changing a recurring schedule’s day, time, or end date now realigns the lessons already on the calendar — and anything it deliberately won’t touch (invoiced, hand-moved, completed lessons) is reported to you rather than silently left behind.
• Studio closures and teacher time-off, in-app. Closures and approved time-off now cancel the affected lessons for you, with anything preserved surfaced for review.

The road to the versions above, in brief:

• June — early access opened. $71.88/yr (that’s $5.99/mo), 30-day free trial, no card required to start, and the rate is locked for two years for early subscribers. Secure card payments through Stripe.
• June — text messaging went live on a dedicated toll-free number, with no Twilio account or technical setup needed from your studio — reminders and notifications simply work, governed by a monthly usage allowance.
• July — smoother daily use: clear confirmation messages throughout the app, a first-run setup checklist for new studios, a one-pass wizard for adding a family (student, guardian, and payer together), and recurring schedules that put lessons on the calendar the moment you create them.
• July — parent intake forms: share a private per-studio link and let families submit their own details into a review queue — you approve what joins your roster.

Have an idea or hit a snag?

QuickStudio is built alongside a real working music studio, and much of what you see above started as a request from a teacher or a parent. Use the feedback button inside the app, or write to support@quickstudio.me — it’s read by the person who builds the product.